HR Coordinator

Role: HR Coordinator
Contract: Full-time, Permanent
Location: 95 McDonald Road, Edinburgh
Hours: 35 hours per week (Monday to Friday)
Salary: £28,000 per annum

Closing date: 16/02/2026

We are looking for a proactive and people-focused HR Coordinator to play a key role in delivering a high-quality HR service across the organisation. Reporting to the HR Manager, you will be the first point of contact for staff and applicants, providing clear, timely and supportive advice on HR policies, processes and procedures.

This is a varied role covering the full employee lifecycle, including recruitment, onboarding, payroll coordination and employee relations support. You will work closely with managers, Finance and external partners to ensure HR processes run smoothly, accurately and in line with organisational policies.

Key responsibilities

Act as the first point of contact for staff and applicants, overseeing the HR mailbox
Provide advice and guidance on HR policies and procedures
Manage end-to-end recruitment, from job adverts to offers and pre-employment checks
Support onboarding, inductions and probation reviews
Monitor sickness absence and calculate sick pay entitlements
Collate monthly payroll information and liaise with Finance and external payroll providers
Maintain accurate HR systems (PeopleHR, Citation, SharePoint) in line with GDPR and organisation’s requirements
Monitor training compliance, organise in person training

About you:

You will have previous HR experience and be CIPD Level 3 qualified (or working towards). You’ll be highly organised, confident handling sensitive information, and committed to delivering a high-quality HR service.

About Sleep Action

Sleep Action (formerly Sleep Scotland) is the UK’s oldest sleep charity and is operated by the non-profit Capella.

Sleep Action was founded to address the unmet sleep issues of children in Edinburgh with additional support needs. Since 1998, we have grown to become the leading provider of sleep support and training across the UK and Ireland. We’ve trained more than 1,500 Sleep Counsellors across the UK and Ireland and supported over 4,000 families through our Scottish Sleep Support Line since 2018.

Our approach is based on the latest sleep science supported by over twenty-seven years’ experience, making our guidance easy to understand and apply.
Learn more about Sleep Action here

About Capella

Capella is a registered charity that runs a number of charitable services, including Teens+, a transitional education project for young adults with complex and severe communication needs and Sleep Action, the UK’s oldest sleep charity and leading provider of sleep support, training, and resources in the UK. In 2024, we launched our ambitious Strategy 24-29.

Capella is a great place to work with fantastic people, strong values and a clear sense of the difference we make. 94% of our team are proud to work for our organisation and 98% think we take positive action on health and wellbeing. We invest in our staff and offer extensive training and mentoring opportunities. As a growing organisation, we want to attract ambitious staff with a desire to achieve great things. If this sounds like a journey you’d like to join us on, we would love to hear from you.

Capella was awarded Employer of the Year at the Edinburgh Chamber of Commerce Awards 2023 and the Outstanding Leadership Award at the Scottish Living Wage Awards. In 2026, the charity was shortlisted for three Edinburgh Chamber of Commerce Awards.